OFFICE MANAGER
CURRENT
JOB POSTINGS
Mission
To create unique experiences that celebrates the stories of life and feeds the spirit of our growing community.
Vision
To continue to serve not only our local community but to serve our online community
Story
The story of Heaven Deli & Market begins in the summer of 2018, when we opened the first Heaven Deli & Market in Miramar, Florida. At Heaven we believe in family tradition and delicious food coming together.
Having nearby locations that people can visit and offering the same authentic home taste in each of our locations has made our vision a reality.
Our goal was, and has always been simple. To serve delicious, Latin inspired food at family friendly prices, and create a place where guests of all ages could come together to experience the delicious flavors of a Latin food. Heaven is where you enjoy more for less.
Job Title: Office Manager
Reports To: General Operation Manager & Owners
FLSA Status: Non-exempt
Department: Administration
Summary: Responsible for overseeing daily administration activities to ensure smooth operations, providing qualified staff and performing related administrative duties by performing the following
duties.
Duties and Responsibilities include the following. Other duties may be assigned.
1. Coordinates and monitors office operations to ensure company requirements are sufficiently
met on a daily basis.
2. Plans goals/objectives for office operations and identifies the resources (staff, equipment,
funds) required to attain the end results.
3. Provides qualified staff to support and contribute to the needs of the organization.
4. Monitors office procedures and resolves problems through collaboration with pertinent
contacts, and implements changes as needed.
5. Resolves operational problems related to customer service, accounting procedures and
computer systems.
6. Performs all aspects of human resources such as payroll, benefit administration,
procedures, and personnel issues and maintain related confidential files.
7. Coordinates and oversees the completion of special projects as needed.
8. Schedules appointments and office meetings as needed.
9. Coordinates travel and accommodation arrangements via telephone and correspondence,
and prepares related agendas for the company as required.
10. Operates standard office equipment efficiently to include:
- multi-line telephone system
- facsimile machine
- photocopy machine
- postage meter
- calculator
- computer/printer
11. Ensures the efficient operation of all office equipment by performing minor service duties
and arranges for routine and necessary maintenance as needed.
12. Maintains the office supply inventory and orders additional supplies as needed.
13. Troubleshoots and resolves all computer problems by communicating with computer
vendors.
14. Performs computer back up on a daily basis.
15. Performs other related duties as assigned.
Supervisory Responsibilities:
1. Develops and maintains an effective office staff through the selection, compensation,
motivation, termination and review of office staff.
2. Delegates administrative duties to staff as well as supervises and provides instruction as
needed.
3. Coordinate and Approved employee work/vacation schedules to ensure staffing needs are
met in accordance with company policy and guidelines.
4. Provides guidance and direction to staff to assist in their professional development to include facilitating cross training employees.
Skills:
Oral Communication Skills
Written Communication Skills
Interpersonal Skills
Reading Skills
Customer Relations
Diplomacy
Professionalism
Math Aptitude
Budgeting
Organization
Planning
Time Management
Computer Literacy
Education/Experience:
High School Diploma or Equivalent. Prior experience in office management required.
Submit Your Information Below To Apply
Equal Opportunity Employer:
Heaven Deli & Market is an equal opportunity employer. Heaven Deli & Market maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.
